Side events

During the 2017 meetings of the conferences of the Parties (COPs), side events will be held during lunch breaks and in the evenings on major issues covered under the conventions.

Side events are a vital component of the COP meetings, as they provide opportunities to Parties, United Nations agencies and admitted observer organizations to highlight diverse issues related to the objectives of the conventions. They are established as a platform for participants to exchange information and present their work concerning the implementation of the conventions. They can also contribute to foster discussion on key issues being discussed at the COPs.

Applications

Requests to hold side events during the COPs should be submitted to the Secretariat by sending a completed Side Event Application Form at the latest by Friday, 3 March 2017 to:

Ms. Marylène Beau
Secretariat of the Basel, Rotterdam and Stockholm Conventions 
E-mail: marylene.beau@brsmeas.org
Tel.: + 41 (0) 22 917 83 87

Up to two side events can be held in parallel during lunch breaks and in the evenings following plenary sessions. Side events are 90 minutes in duration.

In order to accommodate as many requests of side events as possible, side event proposals that involve several organizing partners are particularly encouraged. If more requests for side events are received than there are slots available, organizers of side events may be invited to organize joint events.

A draft schedule of side events will be published on the conventions’ website prior to the meetings.

Registration of speakers and participants

Side events are open to all registered delegates participating at the official meetings of the COPs. Please note that all speakers and participants who wish to take part in side events must be duly registered for the COP meetings. Depending on their status, they can register in one of the following categories: party representative, observers (Non-party State, UN bodies, other bodies and agencies e.g. IGOs, regional centres, NGOs), or others. If the panelists, participants and/or speakers do not belong to any of those categories, they will need to register as “visitor”. All speakers and participants have to be in possession of a conference badge in order to access side event rooms. Please review the information on meeting registration and on the admission process for observer organizations, if necessary. 

Technical specifications

Side event rooms are equipped with a computer, a projector, a screen, internet access and microphones. Organizers of side events/exhibits who need to rent equipment or supplies on a commercial basis other than those provided free of charge may contact the Secretariat side event contact person. 

Catering

Catering for the side event may be provided only by the official caterer for the session. Catering must be provided outside the side event rooms only. Organizers will be responsible for arranging the catering services and ensuring that no food or drinks are brought into the side event room. 

  • The Secretariat reminds applicants that it reserves the right to reschedule or cancel side events at any time in the interest of the negotiating process.
  • Access to Side Event rooms is limited to duly registered conference participants.