The names and contact information of your designated representatives (including postal addresses, telephone numbers, facsimile numbers and e-mail addresses, where available) should be communicated to the Secretariat of the three conventions using the registration form no later than 30 January 2015. Please send your registration forms (if you are a party to at least one of the conventions, please send it together with an official nomination letter from the Ministry of Foreign Affairs or a note verbale from the Permanent Mission of your country to the United Nations) to the following address:
Ms. Stéphanie Cadet
Secretariat of the Basel, Rotterdam and Stockholm Conventions
United Nations Environment Programme (UNEP)
International Environment House
11-13 chemin des Anémones
CH-1219 Châtelaine, Switzerland
Tel.: + 41 (0) 22 917 8324
Fax: + 41 (0) 22 917 8098
E-mail: stephanie.cadet@brsmeas.org
On-site registration will be open from 9 a.m. to 5 p.m. on Sunday, 3 May 2015, from 8 a.m. to 5 p.m. on Monday, 4 May 2015, and from 9 a.m. to 5 p.m. during the remaining days of the meetings. Security checks will be carried out at the conference centre each time you enter the venue. Please note that owing to the high number of participants expected, we strongly recommend that you register on Sunday or as early as possible.
Credentials (for parties to the conventions)
In accordance with rule 18 of the rules of procedure for the Conference of the Parties to the Basel Convention, rule 19 of the rules of procedure for the Conference of the Parties to the Rotterdam Convention and rule 19 of the rules of procedure for the Conference of the Parties to the Stockholm Convention, parties must submit the credentials of the representatives, as well as the names of the alternate representatives and advisers, who will constitute the delegation to the meetings of those of the three conventions to which their State or regional economic integration organization is a party.
For your convenience, a model form of credentials is available in Arabic, Chinese, English, French, Russian and Spanish:
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Credentials must be issued by the head of State or Government, by the Minister for Foreign Affairs or, in the case of a regional economic integration organization, by the competent authority of that organization.
Moreover, credentials shall be submitted to the Secretariat if possible, no later than 24 hours after the opening of the meetings (therefore by 10 am on Tuesday, 5 May 2015). The Secretariat however invites advance submission of the credentials, preferably by 30 January 2015, as doing so will greatly facilitate the clearance process.
The bureaux of the conferences of the parties to the Basel, Rotterdam and Stockholm conventions, during their joint meeting held from 11 to 12 November 2014, agreed on the approach they will follow when preparing the reports on credentials for the meetings of the conferences of the parties to the Basel, Rotterdam and Stockholm conventions in 2015. The bureaux agreed that when examining credentials received, they would accept original credentials in good order as well as copies of credentials in good order with the understanding that the original will be submitted as soon as possible.
Please submit your credentials to:
Ms. Stéphanie Cadet
Secretariat of the Basel, Rotterdam and Stockholm Conventions
United Nations Environment Programme (UNEP)
International Environment House 1
11-13 chemin des Anémones
CH-1219 Châtelaine
Switzerland
Tel.: + 41 (0) 22 917 8324
Fax: + 41 (0) 22 917 8098
E-mail: stephanie.cadet@brsmeas.org
Security identification documentation and badges for meeting participants
Security identification badges are issued to participants upon arrival at the meetings and upon completion of the relevant registration procedure and admissions procedure for observers.
Meeting participants may collect their security identification badges at the registration desks upon presentation of one of the following identification documents issued by a government recognised by the United Nations:
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Valid national passport;
- Valid picture identification card, in Latin alphabets;
- Valid picture "residency" card, in Latin alphabets; or
- Valid picture drivers licence, in Latin alphabets.